Graduation Affairs
What to Do After Thesis Defense? Thesis Archiving and Graduation Procedures Guide
There are many things to do after passing defense! This guide explains thesis archiving, graduation procedures, diploma collection, helping you complete the final mile.
What this page helps you do first
- Complete thesis archiving process
- Checkout procedures checklist
- Diploma collection notes
Process after passing defense
Passing defense is just the end of thesis work; after that there are thesis archiving, graduation procedures, diploma collection and other processes to complete.
Each school may have slightly different processes but are generally similar. Recommend contacting advisor and academic affairs immediately after passing defense to confirm specific processes and timelines.
Thesis archiving steps
- Revise thesis final version according to defense feedback
- Upload final thesis version to school system
- Print paper thesis (usually 1-2 copies)
- Get advisor signature confirmation
- Submit thesis to academic affairs and register
- Some schools need to submit thesis electronic version to library
Graduation checkout checklist
- Return library books
- Return laboratory equipment (if any)
- Settle tuition and accommodation fees
- Cancel student ID
- Collect personal archives
- Handle party organization relationship transfer (if any)
Diploma collection notes
- Usually issued 1-2 months after defense
- ID card required for collection
- Someone else can collect with authorization letter
- Confirm degree information is correct (name, major, degree level)
- Degree certificate and graduation certificate usually issued separately
Archives and employment notification
- Post-graduation archives can: ① Transfer to hometown talent market ② Transfer to work unit ③ Temporarily store at school (limited period)
- Employment notification is the certificate for graduates to report to unit, do not lose
- Normal school graduates may have teacher qualification certification procedures
Frequently asked questions
- What if thesis errors are found after passing defense?
- Usually there is a revision period after passing defense during which revisions can be made. If already archived, may need to contact academic affairs for revision.
- Can diploma be collected early?
- No. Diploma has fixed issuance time, usually produced and issued together after all academic work is completed.
- Must archives be handled?
- Yes. Personal archives involve important matters like seniority calculation, professional title evaluation, pension insurance, must be properly handled. Cannot keep archives yourself.