Post-Graduation Document Handling Guide | Archives Transfer, Party Relations and Employment Agreement

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What to do with your archives after graduation? AcademicIdeas covers three-party agreement, archive transfer, party membership transfer, and solutions for common archive problems.

• Understand 5 major destinations for graduate archives
• Master three-party agreement and party relations transfer process
• Learn solutions for dead archives and lost documents
• [Employer transfer] For graduates with formal employment, archives are usually transferred to the employer or its designated talent service agency.

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What this page helps you do first

• Understand 5 major destinations for graduate archives
• Master three-party agreement and party relations transfer process
• Learn solutions for dead archives and lost documents

5 major destinations for graduate archives

• [Employer transfer] For graduates with formal employment, archives are usually transferred to the employer or its designated talent service agency.
• [Talent center custody] For freelancers or unemployed graduates, archives are usually transferred to the local public talent center.
• [School temporary storage] For students preparing for re-examination — not recommended long-term
• [Hometown street/community] For unemployed graduates in some areas
• [New school] For domestic graduate studies (master/PhD)

Three-party agreement: process and key precautions

• [What is it] An employment intention agreement between the graduate, employer, and school with legal effect
• [Process] Get agreement → negotiate with employer → employer signs → school signs → each party keeps one copy
• [Key terms] Penalty (typically one month salary), trial period, job content, work location, social insurance
• [Not a labor contract] A three-party agreement is a statement of employment intent, not the formal labor contract you sign after onboarding

Employment registration certificate and its uses

• [What is it] A reporting certificate for graduates, issued by the provincial employment guidance center
• [Uses] Report to employer, transfer archives, handle household registration, transfer party relations, prove fresh graduate status
• [Loss handling] Can be reissued within 2 years of validity; contact school or provincial employment center

Party membership relations transfer

• [Why transfer] Each party member can only participate in one party organization's activities
• [Process] The school party committee issues a transfer letter → report to the destination organization → original relations are released → new organization accepts
• [Where to transfer] Work unit party organization; or hometown street party organization if no work unit party

Common archive problems: dead archives, abandoned archives, lost archives

• [What is dead archive] Archives lost during transfer, stuck at an institution, or incomplete content
• [Dead archive activation] Contact talent center → supplement missing materials → talent center reviews and activates
• [Risks of abandoning archives] Archives are required for civil service or public institution exams, professional title evaluation, household registration, and retirement procedures

Frequently asked questions

Can I carry archives myself after graduation?

No. Archives must be transferred through official confidential channels, not personally carried. Archives carried by individuals often become "dead archives" that talent centers will not accept.

No job yet after graduation, where should archives go?

Transfer archives to your hometown talent center for custody. If preparing for graduate entrance exams, you can apply for temporary school storage (usually 2 years free).

What if I don't pay the three-party agreement penalty?

Three-party agreement has legal effect. If you breach the contract without paying penalty, school can withhold your archives until paid. Employers can also pursue through legal channels.